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Library rules and regulations

The operations and transactions are governed by library rules and regulations in various aspects, which include;

  •     Admission to use the library
  •     Library registration
  •     Borrowing regulations
  •     Overdue charges
  •     Library user discipline
  •     Library safety measures.

Admission to the library and use of the books and other information resources are conditional upon strict observance of the following regulations and ignorance of these will not be an excuse for non‐observance. Definition of terms.
Information resources: these includes all resources held by the university library which include books, journals, business plans, research projects, thesis, examination papers, CD‐ROMs , MARC records, E‐learning and Multimedia facilities forming the library collection.
Library user: refers to any person who has been admitted to use the library.

The following persons are eligible to use the Library;

  •     Registered Mt. Kenya University students
  •     Mt. Kenya University staff
  •     Mt. Kenya University Council Members.
  •     Researchers on recommendation of their organization, at a fee.

Library Registration.
Persons who wish to use the Library must be registered as members;
All persons registered as University Library members are required to abide by these regulations. The University Librarian may suspend from the use of the library any person breaking these Regulations. The following library documents are issued to all registered library users, library ID and Borrowers tickets.

Borrowing Library books.
The right to borrow library materials from the library is accorded to all the persons registered with the university library. Items that will not be loaned out include Journals, periodicals, statistical documents, bibliographical materials, reference materials, loose leaf works, valuable and rare data carriers.

Lending rules.
The library services shall be administered to all library users by the FIFO (First In First Out) policy
Loaned items may not be transferred from one borrower to another but must be returned to the library for re‐issuing.
Borrowers shall be held personally responsible for the custody of any loan accorded to them.

Books that have been borrowed by other readers can be reserved at the circulation desk online.

Library Collection

Acquisition of Information Resources
The University Library aims to provide a wide range of materials. Stock selection includes all forms of media, but vary according to the subject area. Materials be selected on the basis of the needs of the university. University Library and teaching staff carry out selection of materials for inclusion in the collection. University library staff complements the subject knowledge of teaching staff through awareness of what is being published, bibliographical knowledge and experience of library use of materials. University library staff endeavors to ensure that stock is balanced and up-to-date.

All additions to stock is subject to the laws of copyright. The university library may decline to purchase any item that may not be consistent with the aims of the university.

The following guidelines are offered for the acceptance/replacement of specific categories of material:

Masters and Ph.D Theses published by members of the university are deposited in the University Library and are kept in a secure location. Their consultation is regulated and subject to the laws of copyright. Undergraduate dissertations are not accepted.

Donations are only accepted if they are consistent with the aims of the University library.

The library acquires paperbacks only if hardbacks are not available.

Missing items
Missing items may be replaced from the relevant departmental fund if they fulfill the set selection criteria

Damaged items
If material shall be beyond repair, it is replaced from the relevant Departmental fund if it fulfils the set selection criteria.

Partisan Materials
The University Library aims to achieve a balance of material from a wide range of special interest groups. This material should fulfill the set selection criteria.

The university library normally restricts its purchasing of information resources in high demand [core texts] to a maximum of three (3) copies per discipline of study in programmes offered by the university. The Library may purchase additional copies if the demand for copies of particular titles is significantly in use. In the case of journal articles identified as essential reading, the University Library provides access both in hard and soft copies.

Resources for further reading
The library restricts purchase of books, not considered to be in high demand and which are for further reading to one copy per title.

Journals and Newspapers

The policy relating to journals acquisition is subject to the general principles of the Collection Management Policy. For the purposes of this document, a journal is defined as a publication with a distinctive title which appears at intervals, and which contains articles, stories or other writings by several contributors.

The library strives to provide a selection of both local and foreign newspapers. Non-current copies shall be preserved for 1 month, in the case of newspapers which are also available electronically.

Collection Management Policy
This policy provides guidelines for the systematic maintenance and management of the university library collection. It is intended as both a statement of policy for reference by library users and as guidance on working practice for the university library staff. The university library aims at providing access to a wide range of publications and information to support teaching, learning and research within the university. In addition, the university library provides an environment, services, and IT support, to enable users to make the most of the information resources available to them.

Essential reading
Text materials considered essential reading are acquired and reserved in the demand or reserve section on recommendation of the academic staff.

Special collections
Special collections are maintained in the following areas:

Thesis collection
A copy of all Masters and PhD Thesis by students of the University is deposited in the library and kept in a special collection.

The University Archives
Materials likely to be relevant to the understanding of the history and development of the Mt. Kenya University is preserved in this collection.

Slides A slide collection is maintained for use by staff and students. Only which can be used without breach of copyright is acquired.

Illustrations An illustration collection comprising of printed pictorial materials and images gathered from various sources are Mounted of sheets of paper and filed in broad subject categories.

Vulnerable materials
A special collection of materials which are judged to be especially vulnerable to loss of damage shall be maintained.

Most library materials are protected by the copyright law, which makes deliberate infringements, such as unauthorized copying a criminal offence. Permissible copying limits of less than 10% of a book shall be made for academic purposes. All users of library materials and equipment are required to observe these limits, whether on library premises or elsewhere.

Weeding policy
In order to ensure that stock is relevant, up-to-date and in good condition the weeding policy is followed.

Library Mission And vision

To be a dynamic, inclusive, competitive center of excellence in teaching, learning, research and community endeavours of MKU.

To provide students, academic staff and other library users with access to an extensive range of current and relevant quality information resources in support of academic work of the University.

The objectives of Mt Kenya University Library are to:
Provide a suitable environment, conducive for serious study and research
Obtain, retain and maintain relevant, authoritative and up-to-date library materials through purchase, gift/donations, or exchange.
Support the teaching, learning and research activities of the university through provision of information sources, resources and services.
Serve as an information resource centre of the university where information will be acquired, analyzed and stored, disseminated and used by all those seeking to learn, discover and create new knowledge.
Assist users in understanding and utilizing the full range of information services and technologies through information literacy and to promote independent learning.
Ensure optimal access to its resources through the use of appropriate organization and internationally recognized classification systems.
Foster and participate in information sharing initiatives available both locally and abroad.
 Put in place a dynamic organization of human and physical resources in order to achieve its mission and objectives.

The university library uses the following strategies to achieve the stated objectives:-

Forging and maintaining links with publishers, research institutions, donor bodies, other libraries and other parties capable of providing new relevant and up to date library material.
Hiring and retaining highly-qualified library personal to assure efficient library services for the users.
Embrace the opportunities created by information and communication technology (ICT) by drafting and following up with an ICT development plan.
Organizing periodical user orientation and formal training seminars for its new users.
Maintaining an annual library budget within the total university operational budget to facilitate the updating and addition of its resources in order to maintain growth in its existing areas and new additional disciplines of study and research.

Organisation Of the Library

University Library Catalogue
The university library information resources is classified and shelved using the Library of Congress (LOC) classification scheme. The resources will be catalogued using the internationally recognized conventions such as Anglo American Cataloguing Rules. The processed bibliographic data is presented in two formats, printed catalogue cards and automated On Line Public Access Catalogue [OPAC].

The catalogue is available for concurrent use by several users of the library.Catalogue Cards The catalogue cards are stored in a catalogue cabinet with dimensions and structure that allow quick and easy access by most users including the physically challenged users. The cabinet drawers are conspicuously labeled in alphabetical order.

Online Public Access Catalogue
The automated catalogue are though computers for easy access and retrieval of information. The computers access points are situated next to the catalogue cabinets to provide users with options of using either formats to access the library collection. The Online Public Access are available in the campus wide information network.

The university library has opened and maintained requisite subordinate files to provide bibliographic control and access to all library information resources. Such files include authority files, shelf lists and serial holding records. The content of library information resources are made accessible through indexes in printed or computer based formats. The university library catalogue allows for appropriate editing to keep abreast with modern technology, contemporary practices and changing international information.

Library Collections
In order to make the resources more easily accessible and retrievable library resources are organized into various collections.

Library Overview

The ultra modern library and information center offers in one central location, all the resources necessary to support teaching, learning and research, making the library the intellectual hub of Mt. Kenya University.

The library promotes and maintains a wide variety of quality services that will support the Programmes of the university and encourage optimal use of the information resources.

By understanding the dynamism of a library and library services, the university library lays emphasis on acquisition of relevant, authoritative, up-to-date materials and promotes quick access and delivery of information by integrating information communication technology in its functions.

For research, library users access more than 30, 000 volumes on site as well as electronic catalogues, databases, subject guides, encyclopedias, dictionaries and e- books collection. The E-learning, multi media, study Villas creates a variety of learning and collaborative environments. To support individual learning with custom-designed study carrels and tables.

Library core values.
Efficient and timely delivery of information
Freedom of access to information
Professional ethics and standards
Intellectual Property Rights, Copyright Laws and conventions
Preservation of knowledge

Library services.
E- learning services
Multimedia Services.
Online Circulation of information materials
Reference and information services
User support services
Bibliographic search services (OPAC)
Reprographic services
Current Awareness Services
Interlibrary loan services

Operational time.
Monday to Friday 8.00am to 9.00pm
Saturdays 9.00 am to 5.00pm
Sundays 10.00am to 4.00pm
Public holidays closed.

It is expected that once all the programmes are Mounted, a variety of information services will be given such as:

On-line databases
CD-ROM network or major bibliographic databases
Access to other library catalogues and information on the internet
Current textbooks
Academic reserve collections of heavily used items
Document supply service to obtain material not available at the Mt Kenya University Library.

The staff at the Enquiry and Information Desks will help all users on how to use its collections, services and information resources.